Portrait Contract



I acknowledge that images created by Sarah Sovereign Photography remain copyright and property of Sarah Sovereign Photography. Images may not be edited or altered by CLIENT, including via filters or through apps, and digital files are released to the CLIENT for personal use only. Written permission from Sarah Sovereign Photography must be obtained prior to any sales, publications or contest entries made with the images. Sharing the images on social media is ok, but must include a credit to Sarah Sovereign Photography (Facebook.com/sarahisovereign, @sarahsovereign on Instagram and Twitter, www.sarahsovereign.com) .

Retainers are taken to hold the time and date of the session. As Sarah Sovereign Photography blocks off that session spot time exclusively for CLIENT, I understand that retainers are not returned in the event of a cancellation. Sessions are also not guaranteed until the retainer is paid, and some services (hair and makeup, floral crowns) may be unavailable without paid retainers. In the event of cancellation, or complications regarding your session, please don’t hesitate to get in touch with Sarah Sovereign Photography to work out a solution (especially if someone is feeling under the weather!).

I understand that full payment is required at the start of or prior to the session, and that late payments will be billed at $50/day if previous arrangements with Sarah Sovereign Photography have not been agreed upon. Sneak peeks will not be shown online until full payment has been made, retainers will be applied to the unpaid session fee, and files from unpaid sessions will be deleted after 30 days, unedited. Additional fees may apply for: more than 2 pets, extensive edits, added people, travel and returned payments (bounced cheques, etc).

Sarah Sovereign Photography agrees to only post images on social media (website, Facebook, Instagram) with the written (email) permission of client.

I understand that requested reshoots due to factors outside of Sarah Sovereign Photography’s control (including but not limited to: appearance, outfits, behaviour, tardiness) will be billed at regular photography rates as a new session. Late arrivals will not extend the session time. For this reason, Sarah Sovereign Photography is not responsible for the limited amount of gallery images produced via shortened session times.

Sarah Sovereign Photography takes the utmost care with all files, but in the event of loss or damage outside of her control (including but not limited to: card / camera / hard drive malfunction, fire, theft), I agree Sarah Sovereign Photography will only be liable for refunding the price of the overall session or providing a reshoot.  

Once images are delivered to the client, images are archived. A $100 unarchiving fee will be charged for re-delivering files after 30 days, per retrieval. Images are archived for a limited amount of time. I acknowledge that it is CLIENT's responsibility to back up all files, and Sarah Sovereign Photography is not responsible for files after they have been delivered. (Online backups like BackBlaze.com or Dropbox, as well as a USB placed in a fireproof safe are recommended.) 

Editing includes image processing for tone, colour, exposure, sharpness and grain. Extensive edits may be available at an additional charge, dependent upon request. Editing can take up to 6-8 weeks – in the event that editing should take longer, Sarah Sovereign Photography will be in touch as soon as possible. Rush orders may be available for additional fees. 

I have read this portrait contract form carefully and fully understand its meanings and implications.

Full Name *
Full Name
Full Name of Second Signer (if applicable)
Full Name of Second Signer (if applicable)
Phone *
Address *
When is your shoot with Sarah Sovereign Photography?
I/We understand and agree to the terms listed in the Portrait Contract *
Date *

Thank you so much!