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Ever After character company | Portrait Contract


COPYRIGHT: I acknowledge that images created by Sarah Sovereign Photography remain copyright and property of Sarah Sovereign Photography. Images may not be edited or altered by CLIENT, including via filters or through apps, and digital files are released to the CLIENT for personal use only. Written permission from Sarah Sovereign Photography must be obtained prior to any sales, publications or contest entries made with the images. Sharing the images on social media is ok, but must include a credit to Sarah Sovereign Photography (, @sarahsovereign on Instagram and Twitter, .

RETAINERS: Retainers are taken to hold the time and date of the session. As Sarah Sovereign Photography blocks off that session spot time exclusively for CLIENT, I understand that retainers are not returned in the event of a cancellation. Sessions are also not guaranteed until the retainer is paid, and some services (hair and makeup, floral crowns) may be unavailable without paid retainers. In the event of cancellation, or complications regarding your session, please don’t hesitate to get in touch with Sarah Sovereign Photography to work out a solution (especially if someone is feeling under the weather!).

PAYMENT: I understand that full payment is due the day of the session. Sneak peeks will not be shown online until full payment has been made, any retainers will be applied to the unpaid session fee, and files from unpaid sessions will be deleted after 30 days, unedited. Additional fees may apply for: more than 2 pets, extensive edits, added people, travel and returned payments (bounced cheques, etc).

OPTIONAL MODEL RELEASE: I understand that by choosing the I agree option in the form submission below, I grant unrestricted, irrevocable permission to Sarah Sovereign Photography and/or Ever After Character Company, to use, display, publish, print and exhibit images and/or video taken of me, or of a minor of whom I am a parent/legal guardian. Permission may include, but is not is limited to, photographic competitions, the Internet, mixed media artworks, and art gallery exhibitions. I release all claims to any profits that may arise from these endeavours, and hereby release Sarah Sovereign Photography and its legal representatives and assigns from all claims and liability in relation to said photographs/video/works. The Photographer (Sarah Sovereign), and/or Ever After Character Company, and licensees or assignees may have unrestricted use of these for whatever purpose, including advertising, with any retouching or alteration without restriction. 

TARDINESS: I understand that requested reshoots due to factors outside of Sarah Sovereign Photography’s control (including but not limited to: appearance, outfits, behaviour, tardiness) will be billed at regular photography rates as a new session. Late arrivals will not extend the session time. For this reason, Sarah Sovereign Photography is not responsible for the limited amount of gallery images produced via shortened session times.

FILES LIABILITY: Sarah Sovereign Photography takes the utmost care with all files, but in the event of loss or damage outside of her control (including but not limited to: card / camera / hard drive malfunction, fire, theft), I agree Sarah Sovereign Photography will only be liable for refunding the price of the overall session or providing a reshoot.  

HANDLING OF FILES AFTER DELIVERY: Once images are delivered to the client, images are archived. A $100 unarchiving fee will be charged for re-delivering files after 30 days, per retrieval. Images are archived for a limited amount of time. I acknowledge that it is CLIENT's responsibility to back up all files, and Sarah Sovereign Photography is not responsible for files after they have been delivered. (Online backups like or Dropbox, as well as a USB placed in a fireproof safe are recommended.) 

EDITING: Editing includes image processing for tone, colour, exposure, sharpness and grain. Extensive edits may be available at an additional charge, dependent upon request. Editing can take up to 4-6 weeks, but may take longer – in the event that editing should take longer, Sarah Sovereign Photography will be in touch as soon as possible. Rush orders may be available for additional fees. 

 I have read this portrait contract form carefully and fully understand its meanings and implications.

Full Name *
Full Name
Parent/Legal guardian, referred to as "CLIENT"
Phone *
Address *
I/We understand and agree to the terms listed in the Portrait Contract *
Date *

Thank you so much!