Portrait Contract for Businesses

PORTRAIT CONTRACT FOR BUSINESSES

I acknowledge that images created by Sarah Sovereign Photography remain copyright and property of Sarah Sovereign Photography. I understand that digital files are released to the CLIENT for business use only, which includes advertisement, print, social media/online use, addition of text and business promotion. Images may not be edited by CLIENT via filters. Images may be shared on social media, a tag to Sarah Sovereign Photography is always appreciated, but not necessary.

Retainers may be requested to hold the date and time of the session. As Sarah Sovereign Photography blocks off that session spot time exclusively for CLIENT, I understand that retainers are not returned in the event of a cancellation. Sessions are also not guaranteed until the requested retainer is paid, and some services (hair and makeup, floral crowns) may be unavailable without paid retainers. In the event of cancellation, or complications regarding your session, please don’t hesitate to get in touch with Sarah Sovereign Photography to work out a solution (especially if someone is feeling under the weather!).

I understand that full payment is required at the start of or prior to the session, and that late payments will be billed at $50/day if previous arrangements with Sarah Sovereign Photography have not been agreed upon. Sneak peeks will not be shown online until full payment has been made, retainers will be applied to the unpaid session fee, and files from unpaid sessions will be deleted after 30 days, unedited. Additional fees may apply for: extensive edits, added people, travel and returned payments (bounced cheques, etc).

I grant unrestricted, irrevocable permission to Sarah Sovereign Photography to use, display, publish, print and exhibit images and/or video taken of me, my business, employees representing my business during the shoot, or of a minor of whom I am a parent/legal guardian (should they be involved in the shoot). Permission may include, but is not is limited to, photographic competitions, the Internet, mixed media artworks, and art gallery exhibitions. I release all claims to any profits that may arise from these endeavours, and hereby release Sarah Sovereign Photography and its legal representatives and assigns from all claims and liability in relation to said photographs/video/works.

I understand that requested reshoots due to factors outside of Sarah Sovereign Photography’s control (including but not limited to: appearance, outfits, behaviour, tardiness) will be billed at regular photography rates as a new session. Late arrivals will not extend the session time. For this reason, Sarah Sovereign Photography is not responsible for the limited amount of gallery images produced via shortened session times. Sarah Sovereign Photography is not responsible for unprepared workspaces, products, or crew, and the time taken to prepare during the session will count towards the overall session time. 

Sarah Sovereign Photography takes the utmost care with all files, but in the event of loss or damage outside of her control (including but not limited to: card / camera / hard drive malfunction, fire, theft), I agree Sarah Sovereign Photography will only be liable for refunding the price of the overall session or providing a reshoot.  

Once images are delivered to the client, images are archived. A $100 unarchiving fee will be charged for re-delivering files after 30 days, per retrieval. Images are archived for a limited amount of time. I acknowledge that it is CLIENT's responsibility to back up all files, and Sarah Sovereign Photography is not responsible for files after they have been delivered. (Online backups like BackBlaze.com or Dropbox, as well as a USB placed in a fireproof safe). I understand that digital files are nonrefundable, and, once files have been downloaded (from the gallery, or sent as a download link), no refunds will be given. 

Editing includes image processing for tone, colour, exposure, sharpness and grain. Extensive edits (photoshopping, head swapping, airbrushing, etc) may be available at an additional charge, dependent upon request. Editing can take up to 6-8 weeks – in the event that editing should take longer, Sarah Sovereign Photography will be in touch as soon as possible. Rush orders may be available for additional fees. 

Covid: If anyone is experiencing Covid symptoms (such as fever, fatigue, difficulty in breathing, dry cough, etc) they must not attend the shoot. If anyone has been asked to quarantine, is awaiting test results for Covid, they must not attend. I understand that I am fully and personally responsible for my own safety and actions during the shoot, and understand that by participating in the shoot, I may be at risk of contracting Covid-19. I understand that it is my responsibility to share this information with those attending the shoot. ***Sarah Sovereign Photography will always be compassionate and understanding about needing to reschedule shoots due to illness and is available at any time to discuss safety needs and concerns around the shoot.

The Photographer (Sarah Sovereign) and licensees or assignees may have unrestricted use of these for whatever purpose, including advertising, with any retouching or alteration without restriction.

I have read this portrait contract form carefully and fully understand its meanings and implications.

Thank you so much!